Offsite Document Storage

According to Cuadra Associates, "U.S. managers spend an average of 4 weeks a year searching for or waiting on misfiled, mislabeled, untracked, or 'lost' papers." Why? Information Week says that "at any given time, between 3 and 5 percent of an organization's files are lost or misplaced. The average cost of recreating a one-page document is $180."

Are you wasting manpower and time rummaging through disorganized piles and boxes or having to send runners to remote, unsecure locations for retrievals at all hours of the day and night? Are you taking up valuable office space with inactive data? Are your documents in public spaces accessible by multiple employees? Your information is too valuable to risk accidental access, or premature destruction. The SRS team can help you solve these issues.

At Secure Records Solutions:

• We provide records consulting services, including an analysis of how you currently create, manage, and use your records.
• We provide expertise in evaluating your records situation and provide guidance as needed in indexing and organizing your data for off-site storage. 
• We provide password-protected online access to help you manage your data remotely, giving you the ability to place orders, execute keyword searches, and build custom reports.
• We help you comply with State and Federal records management requirements.
• Our staff of trained professionals is dedicated to ensuring your confidential records stay safe and secure.
• When you need a document quickly, we can deliver your requested data by electronic transmittal or via secure vehicle the same day.
• Hard Copy Records are picked up and delivered by our friendly uniformed employees in customized SRS vehicles.
• We provide an on-site client review room for reviewing your records at our facility.
• We provide emergency access to your data “24/7.”
• We provide automatic reminders when your data is eligible for destruction.

Think you're going to wait that mountain of paper out? Think again. The generally understood record-growth statistics in our industry say otherwise: active files grow at a rate of about 25% annually. Maybe your mountain is behind closed doors, but the costs of keeping that mountain aren't stuck in there with it. According to a PRISM Records and Information Management industry publication, "office workers can waste up to two hours a day looking for misplaced paperwork." Where are they looking? Generally amongst files that are no longer active, that you may or may not be required to keep. According to that same publication, "90% of records, once filed, are never referred to again." In other words, every time you go looking for a needle, it's hidden in a haystack that's 90% unnecessary.

Contact us for an estimate of the savings you could create today by putting a plan in place!